The application period is currently open for new directors whose terms will start in 2024.
The Women in Mining Canada Board of Directors is an elected body responsible for overseeing the affairs of the corporation and is legally accountable for the actions of the organization. The board is responsible for ensuring the long-range security and viability of the organization as well as making decisions in the best interests of all members. These duties and responsibilities of the Board of Directors are carried by the Board as well as by each individual Director.
Directors serve for a three-year term and must be a paid voting member of WIM Canada. If you are not a paid member and are having difficulty becoming a paid member, please send us an email at firstname.lastname@example.org. There is no limit to the number of consecutive terms that a Director can serve, but renewal is not automatic. Directors are elected at the AGM by the members. Directors may be released at the end of the elected term, by resigning, or per the bylaws.
Specific Responsibilities of the Board
- Ensure that the organization operates within the limits of the Articles of Incorporation, the Bylaws and the Federal Corporations Act.
- Ensure a commitment by the board and the organization to the mission, vision and value statements of Women in Mining Canada.
- Establish objectives and policies, approve goals and performance standards; annually review achievement of objectives and goals; provide for sound planning.
- Approve Budget and Financial Policies.
- Oversee fiduciary matters to safeguard the long-term viability of the organization.
- Foster and support the diversity of opinions of each board member and convert these diverse viewpoints into a single official view – “Speak with one voice”.
- Ensure a meaningful linkage to the membership.
- Engage in long-term planning and vision for the organization.
- Actively recruit members and volunteers who can actively participate in the work of the organization.
Specific Responsibilities of Individual Directors
- Prepare for and attend all board meetings.
- Serve on at least one committee.
- Accept additional assignments that the board may request of you.
- Become familiar with the Bylaws, Articles of Incorporation, Policies, and Financial Statements.
- Do not engage in activities that could be construed as a conflict of interest.
- Be able to work with other board members as a team and not as individuals.
- Respect the opinions of other directors and create and maintain harmony on the board.
- Maintain a professional attitude.
- Be honest in all your dealings with the organization, its Board of Directors and members.
There is a minimum time commitment and no maximum. Below is an outline of the minimum asked of Directors. This involves an initial expenditure of time to
“get up to speed” with the details of the organization:
- Time needs to be committed initially to reading the mission, vision and values statements, policy statements, Bylaws, and orientation package.
- A director needs to familiarize themself with the financial statements of the organization and develop a growing understanding of them.
- A director usually serves on a committee of the board. This could involve several meetings a year.
- A committee member must properly prepare for a meeting by reviewing the material to be discussed ahead of time and initiating research as needed.
- A director must prepare for and attend approximately 10 telephone Board meetings which are held on a weekday typically during business hours. These times can rotate to accommodate board members in other time zones.
- Occasionally one-on-one calls/meetings will be held in addition to the teleconferences.
- The Board communicates and discusses topics via Slack and email. A Director must be committed to spending time regularly reading these communications and responding to them.
- At special times during the year there are key events in the life of the organization that the Director is expected to attend. These may include weekend long-term planning retreats, Board retreats, and the annual general meeting (AGM).
- There is no financial compensation except for occasional expenses reimbursed that must be pre-approved by the board.
- Interest in serving the membership of Women in Mining Canada and a commitment to its mission, vision and values statement.
- Skills and experience as they relate to Board requirements.
- Ability to see implications beyond a specific decision.
- Communication and group process skills; ability to make decisions in a group setting.
- Professional attitude, including maintaining confidentiality.
- Time commitment varies according to involvement.
- Understanding of the board’s role and responsibilities.